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| Recruitment |
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For the recruitment and selection of civil service personnel, the Civil Service Selection and Training Department (CSSTD) undertakes the following activities:
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(a)
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Vetting recruitment request from various ministries and government organizations;
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(b)
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Making public announcements of vacancies;
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(c)
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Receiving and vetting of applications;
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(d)
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Conducting written examinations and applicants preparing short lists for interview;
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(e)
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Assisting the Board members in conducting personal interviews of short-listed applicants;
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(f)
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Announcement of selected persons.
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There are six "entry points" to join the civil service in Myanmar.
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(a)
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Administrative Staff (Administration, Social) grade 1 and 2
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(b)
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Administrative Staff (Economics) grade 1 and 3
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(c)
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Intellectual Staff grade 1, 2 and 3
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(d)
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Clerical Staff grade - 1
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(e)
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Technician grade - 1 to 8
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(f)
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Office helper grade - 1
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Out of the six "entry points" into the civil service in Myanmar, the CSSTB now undertakes recruitment to only one - gazetted officer level post - in the pay scale of K80000-K2000-K90000. Authority to recruit through the other entry points are delegated to the organizations concerned in accordance with the rules laid down by the government.For the recruitment of the post of higher pay scale level over K80000-K2000-K90000, the ministry concerned may propose to CSSTB and CSSTB will process the proposal for action to seek the approval of the highest organ of State with its recommendation.
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Recruitment and Selection Process
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Requesting the formal proposal for the selection Department or Enterprise of State, with the permission of the ministry concerned, has to fill in the proposal form issued by the Civil Service Selection and Training Board and send it to the Civil Service Selection and Training Department. If there is nothing particular for the Board to discuss with the service organization concerned, the proposal form has to be put forward to the nearest meeting of the Board so that the vacancy announcement can be issued. If there are facts or information in the proposal form which are not clear or complete, the Civil Service Selection and Training Department has to hold coordination meetings with the service organization concerned in accord with the directives of the Board.
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The following points are usually raised at coordination meetings held jointly by the Civil Service Selection and Training Department and the service organizations:
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(a)
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It is about the age limit for the applicants. The age limit set by the CSSTB is 35 for outsiders and 40 for service personnel. This is the maximum age limit for those who have necessary academic qualifications.
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(f)
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Sometimes, according to the nature of work in some vacancies, respective service organizations suggest that applicants should be males. Only if the nature of work is not suitable for females, will the Board consider the suggestion.
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(f)
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It is the matter regarding the educational qualification of the applicants. To select and appoint outsiders, the ministries concerned, with its authority, prescribes the applicant's educational qualification required for the post of the lowest-ranking gazetted officer, for example first degree or second degree: for some posts, not only a related degree but also any relevant diploma is needed as efficiency is required.
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| Issuing the vacancy announcement |
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At the time when the civil service organizations have the job vacancies and they want to fill the vacant posts, these organizations can call for recruiting and selection to the Civil Service Selection and Training Board with complete set of selection-proposed form. The Civil Service Selection and Training Department scrutinizes the proposals and submits the case at the nearest regular meeting of the CSSTB. When the Board approves it for making the announcement, the job vacancy advertisement will appear in three newspapers currently issued on a one-day-one-paper basis. Though an advertisement for a service organization which proposes for selection is released one time in three newspapers, some civil service organizations propose for the same purpose more than one time in a year. Now, in addition to advertisement in newspapers, vacancy announcements are also made on the CSSTB website since August, 2004.
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| Holding the written examination |
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The closing date and the exam dates are set with consideration for the applicants so that they can have enough time to put up their application forms and prepare for the exam. Exam Center is held in Nay Pyi Taw and make the applicants to be known the venue when they draw the exam-admission cards. The question papers for the exam are Myanmarsar , English and General Knowledge. Generally, the exams are held on Saturdays and Sundays. Concerning the regulations to be followed and relevant question papers to be studied beforehand, the CSSTB publishs guide booklets for the applicants.
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| Making preparation for personal interview |
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When marks of coded roll numbers for respective question papers checked by the respective examiners have been received together with the answer papers, responsible personnel of the examination section concerned arrange a list of coded roll numbers in order of merit according to their total marks gained.
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The list of coded roll numbers arranged according to the total marks of three question papers is submitted to the selection meeting of the CSSTB. The CSSTB, specifying the number of candidates for interview according to the appropriate ratio of vacancies, cuts the list and issues the coded roll numbers of successful candidates for interview.
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Responsible personnel of the selection section concerned change the coded roll number into original ones according to the secret records and arrange the announcement of successful candidates for interview, informing the date for interview and psychological test of the successful candidates so that they can appear in time for the interview and the test.
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The psychological test is generally arranged on the day before the interview. The successful candidate is liable to answer a set of logically linked standard questions. Personality of the candidate is drawn by checking his answer paper for the psychological test in accord with the standard marking system and the official of psychological section submit the mental condition of each candidate to the team of interviewers.
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| Holding personal interview |
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Members of the CSSTB themselves hold interviews with the successful candidates. Application form and biographical form of each candidate, letter of permission of the ministry concerned if the candidate is a service personnel, degree certificates and other required documents, mental condition examination results, and facts about the post to be appointed sent by the department concerned are required to submit to the members of the CSSTB on time.
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| Final selection and appointment of the candidates |
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Plenary meetings to finally select the successful candidates for respective posts are separately held by the CSSTB. Members of the CSSTB led by the Chairman check the marks of each candidate in interview and in written examinations and select the successful candidates according to the vacancy and marks gained. Reserved candidates are also selected at the same time. Director general of the Civil Service Selection and Training Department announces the successful candidates and sends letters of notice to ministries, departments and enterprises informing the successful candidates, the requirements of the candidates who are outside applicants to attend the 14-weeks basic pre-service Course for Civil Service Officer at the Central Institutes of Civil Service in accord with the instruction of the State, date of completion of the course, and requirement for appointment of a service personnel only after the completion of the course.
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Successful in-service applicants have to stay in their posts until the contemporary candidates complete the basic pre-service course for Civil Service Officers and report for duty at the new posts together to give them an equal opportunity. After that the respective ministry- appointing authority-send, them to Central Institute of Civil Service to join the basic course for Civil Service Officers for gazetted officers.
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Some Statistics Relating To Selection And Recruitment of The CSSTB for Financial Year 2007-2008
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Selection
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| Number of ministry proposed to recruit the vacancies |
16
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| Number of vacant post |
2599
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| Number of selected person |
2536
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Number of selected person according to the educational qualification of the vacant posts
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| Educational qualification |
Number of vacant post |
Number of selected person |
Male |
Female |
| Engineer |
168
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145
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85
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60
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| Economics |
90
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75
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2
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73
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| General University degree and other |
78
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53
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43
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10
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| Medicines |
2263*
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2263
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1011
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1252
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| Total |
2599
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2536
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373
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1395
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Note: The CSSTB has sought the permission from State Peace and Development council to endorse the 39 army officials (Retired) for appointment at the posts of pay scale 80000k-2000k-90000k and above in the various ministries in accordance with the law. That number is not included in the number of selected person.
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* According to the guidance of National Health Committee, those physicians, nominated by the ministry of Health, have been recommended to appoint the medical posts directly without making announcement.
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